AI infrastructure for agencies
Your best people are buried in busywork. Give them room to grow your agency.
We build teams of AI agents trained on your exact SOPs, so your team can focus on the work that matters.
Built for agencies doing $100k+ MRR
What we build
One Agent Command Center, built around your agency.
We connect your tools, build specialized agents around your processes, and set everything up so they handle your team’s busywork autonomously. Your team gets one shared interface to request additional work, check progress, and review results.
Your connected tools
We connect to the tools where your agency’s work and information already live.
Agents built around your SOPs
Agents know how your agency operates, keep learning over time, and get the work done without waiting to be told what to do next.
One chat for your team
Ask for work, check progress, and review results without switching between separate agents.
The problem
Every tool you bought was supposed to save time. Now someone has to run all of them.
Onboarding happens across six tools. Friday reports need data from four dashboards. Every proposal is rebuilt from the last one.
It all takes time your team could spend on client work. As you grow, you have to hire more people just to keep up.
The solution
Your repetitive work runs itself.
An orchestrator assigns incoming work to the right specialists. Each agent has a specific role, follows your SOPs, and works in your existing tools.
They pull the context they need directly from your connected tools, so they already know your agency and clients without you having to lift a finger.
What could agents do in your agency?
Each agent is an AI specialist we build around a specific responsibility in your agency. They take the busywork off your team's plate so they can spend more time on the work clients actually pay you for. You get room to take on more clients without having to hire more people.
Send proposals without spending hours putting them together.
Your proposal agent takes what you discussed on your sales call and builds a branded proposal page with the scope, timeline, pricing, and payment link.
All you need to do is approve the proposal and the agent sends it over to the client.
Acme
- Contact
- Alex
- Business
- Fitness studios
- Project
- Austin studio launch
“Our Austin studio opens November 1. We want people signing up before we open, but our website still only has the Dallas location.”
- –Facebook and Instagram launch campaign, including creative and signup tracking
- –Dedicated Austin signup page
- –Weekly performance reports
- –Campaign live October 1
- –$2,000 setup + $3,000/month
- –Ad spend paid separately
Preparing Acme’s proposal…
Acme’s Austin Studio Launch
The goal
Build local interest and collect signups before the November 1 opening.
Scope of work
- –Build an Austin signup page to capture prospective members.
- –Create and manage Facebook and Instagram ads targeting the Austin area.
- –Track signups and provide weekly performance reports.
Timeline
September: Landing page, ad creative, and campaign setup
October 1: Campaign launches
November 1: Studio opens
Investment
$2,000 one-time setup
$3,000/month campaign management
Ad spend paid separately.
Get started →To: Alex at Acme
Subject: Proposal for Acme’s Austin launch
Hi Alex, here’s the proposal for your Austin studio launch, including the signup page, ad campaign, timeline, and pricing we discussed.
The process
We start with the work that will make the biggest difference.
- 01
The audit
We look at your processes, tools, and where your team’s time goes. Together, we choose what to tackle first and agree on the scope and timeline.
- 02
The build
We connect your tools, set up your company knowledge, and build your first agents. We test them with your team and launch in stages, so you can start using the system while we build out the rest.
- 03
Ongoing consulting
We improve your agents as your team uses them and adapt the system as your agency changes. We keep up with new AI capabilities and bring in what’s useful for your business.
Why Venaflare
Your agency needs more than a collection of automations.
Getting AI to work across your agency takes more than connecting a few apps. We encode how your company operates, build your agents to work together, and keep improving the whole system as your agency grows.
| vs the usual fixes | Venaflare | Other AI automation agencies | Build in-house | Hire an ops person |
|---|---|---|---|---|
| Your processes and company knowledge built into one system | Yes | Configured workflow by workflow | Requires AI systems expertise | You train the person |
| Handles work that needs context and judgment | Yes | Follows predefined steps | Requires agent development skills | Yes |
| Shared company brain across agents | Yes | Separate context for each workflow | Requires knowledge and memory architecture | Knowledge held by your team |
| Setup, testing, and monitoring handled for you | Yes | Check what’s included after delivery | Requires technical ownership | Requires technical support |
| Updated as your tools and processes change | Yes | Additional workflow changes | Ongoing engineering work | Adapts through training |
| More capacity without another salary | Yes | Yes | Requires existing technical staff or a hire | Adds a salary |
Questions
Frequently asked questions.
Rather talk it through? Grab a time and we'll answer everything live.
We work with agencies doing $100k+ in monthly revenue, typically with 5–50 people. If your team spends hours chasing overdue invoices, turning meeting notes into tasks, tracking down client feedback, and keeping project details up to date, there’s work agents could take off their plate. The goal is to give you room to take on more clients without having to hire more people.
We build an Agent Command Center around your agency: a team of specialized AI agents that carry out work in your existing tools. They follow your processes and draw on a shared company brain for context about your business and clients. Your team gets one place to request work, check progress, and review anything that needs approval.
We build around the tools your agency already uses. During the audit, we check how your tools can connect and what agents can do inside them. You’ll know what’s possible—and any limitations—before we start the build.
We’ll need your help understanding how the work gets done, getting access to the relevant tools, and reviewing the agents’ work before launch. We handle the setup and build. During scoping, we’ll agree on who needs to be involved and what we’ll need from them so you can plan around client work.
You don’t need a finished SOP library to start. We can work from walkthroughs, existing documents, and examples of completed work to understand your process. Where something depends on a person’s experience, we work with them to capture the standards and decisions the agent needs to follow.
We start by understanding the work you need done and defining what a successful result looks like. Your agents are built around your processes, connected to your company knowledge, and tested against real examples before launch. We monitor how they perform and keep improving the system as your agency’s needs change.
We agree on that with you before launch. Agents can update project boards and follow up on outstanding information automatically, while something like sending a revised quote can require your approval first. We also define when an agent should pause and alert your team—for example, when a client requests work outside their agreed scope.
The goal is to take busywork off your team’s plate so they can spend more time on client strategy, relationships, and delivery. That gives your existing team capacity to handle more clients and reduces the need to hire just to keep up with admin.
We agree on a delivery timeline after the audit, once we understand your processes, tools, and the work your agents will take on. We launch in stages, so your team can start using the first agents while we build out the wider system.
Yes. The instructions that guide your agents, your documented workflows, and your company knowledge base always stay yours, regardless of whether or not we keep working together.
We continue working with you through ongoing consulting. We review how your agents perform, improve the work they already handle, and identify where they could take on more. As your agency grows and new AI capabilities become useful, we help you put them to work in your system.
Pricing depends on the responsibilities your agents will handle, the tools involved, and the scope of the build. Book a call and we’ll discuss where your team is spending time, what you want to take off their plate, and whether an Agent Command Center is a fit. We agree on scope and pricing before work begins.